Outlook 2016 and 2019 Shortcut Keys and cheat sheet

 Outlook 2016 and 2019 Shortcut Keys cheat sheet

Are you getting the most from Outlook 2016 and 2019 for Windows? Learn about the key features in Microsoft’s email and calendaring client.

Handy keyboard shortcuts

If you're a fan of keyboard shortcuts, you’ll be pleased to find out that Outlook 2016 and 2019 have plenty of them. The table below highlights the most useful ones, and more are listed on Microsoft's Office site.

And if you really want to go whole-hog with keyboard shortcuts, download our Outlook 2016 and 2019 Ribbon quick reference guide, which explores the most useful commands on each Ribbon tab and provides keyboard shortcuts for each. 

KEY COMBINATION	ACTION
	General shortcuts
	Ctrl-O	Open selected item
	Esc	Close an open item (message, appointment, contact, task, etc.)
	Ctrl-D	Delete selected item
	Ctrl-A	Select all items
	Ctrl-C	Copy selected item
	Ctrl-X	Cut selected item
	Ctrl-V	Paste item from the clipboard
	Ctrl-Z	Undo last action
	Ctrl-S	Save
	Ctrl-P	Print
	Ctrl-Shift-G	Flag an item for follow-up
	F3 or Ctrl-E	Go to the Search box
	Ctrl-Shift-F	Use Advanced Find
	F4	Search for text within an open item
	F7	Check spelling and grammar
	Ctrl-B	Make text bold
	Ctrl-I	Make text italic
	Ctrl-Shift-L	Add bullets
	Ctrl-1	Switch to Mail
	Ctrl-2	Switch to Calendar
	Ctrl-3	Switch to Contacts
	Ctrl-4	Switch to Tasks
	Ctrl-5	Switch to Notes
	Alt-H	Go to the Home tab on the Ribbon
Email shortcuts
	Ctrl-N	Create a new message (when in Mail)
	Ctrl-Shift-M	Create a new message (from any Outlook view)
	Alt (up arrow) /Alt (down arrow)	Go to the previous / next message (in the email list)
	Ctrl-. (period)	Go to the previous message (when you have a message open)
	Ctrl-, (comma)	Go to the next message (when you have a message open)
	Spacebar	In the Reading Pane, move a page down through text
	Shift-Spacebar	In the Reading Pane, move a page up through text
	Ctrl-Q	Mark message as read
	Ctrl-U	Mark message as unread
	Alt-H, MV	Move message to a folder
	Alt-S	Send a message
	F9 or Ctrl-M	Send/Receive mail
	Ctrl-R	Reply
	Ctrl-Shift-R	Reply All
	Ctrl-F	Forward
	Alt-H, AF	Attach a file to a message
	Ctrl-Shift-E	Create a folder
	Ctrl-Y	In the Folder pane, go to a different folder
	Alt (left arrow) / Alt (right arrow)	Collapse / expand a conversation group in the email message list
Calendar shortcuts
	Ctrl-N	Create a new appointment (when in Calendar)
	Ctrl-Shift-A	Create a new appointment (from any Outlook view)
	Ctrl-Shift-Q	Create a meeting request
	Alt-S	Save and close appointment; save and send meeting request
	Ctrl-F	Forward an appointment or meeting
	Ctrl-R	Reply to a meeting request with a message
	Ctrl-Shift-R	Reply All to a meeting request with a message
	Ctrl-G	Go to a date
	Alt-1, Alt-2, etc.	Show 1, 2, etc. days in the calendar
	Ctrl-Alt-2 or Alt-- (minus sign)	Switch to Work Week view
	Ctrl-Alt-3	Switch to Full Week view
	Ctrl-Alt-4 or Alt-= (equals sign)	Switch to Month view
	Alt (left arrow) /Alt (right arrow)	Go to the previous / next day
	Alt‘ (up arrow) / Alt (down arrow)	Go to the previous / next week
	Alt-Page Up / Alt-Page Down	Go to the previous / next month
	Ctrl-. (period)	Go to the previous appointment
	Ctrl-, (comma)	Go to the next appointment
Contacts shortcuts
	Ctrl-N	Create a new contact (when in Contacts)
	Ctrl-Shift-C	Create a new contact (from any Outlook view)
	Ctrl-Shift-L	Create a new contact group
	F11	Find a contact
	Ctrl-Shift-B	Open the Address Book
Tasks shortcuts
	Ctrl-N	Create a new task (when in Tasks)
	Ctrl-Shift-K	Create a new task (from any Outlook view)
	Ctrl-Shift-Alt-U	Create a new task request
	Ctrl-C	Accept a task request
	Ctrl-D	Decline a task request
Notes shortcuts
	Ctrl-N	Create a new note (when in Notes)
	Ctrl-Shift-N	Create a new note (from any Outlook view)

TThe Complete Shortcut keys of Microsoft Outlook can found from the below link

Complete Shortcut Key of Microsoft Outlook

Thanks for Reading...

Masud Rana