Enable and Disable Email Conversation View in MS Outlook , Outlook Web App and Office 365

1. What is Conversation View

2. Manage Conversation View using MS Outlook Software

3. Manage Conversation View using Outlook Web App

4. Manage Conversation View using Office 365 Online Email

  

What is Conversation View

Part of Microsoft Email, conversations allow you to reduce clutter in your inbox and follow email chains by grouping similarly-titled emails together. However, if Conversation View is enabled, it may appear as though emails are missing when searching for them, if that email is contained in an email chain. 

It isn’t immediately clear to first-time users how to turn this feature on, while those who have the feature inexplicably turned on sometimes can’t find how to turn it off.

If you respond to an older email in a conversation with Conversation View enabled, you may see the following message:

Microsoft Outlook (Desktop Software)

Here’s how you can enable or disable Conversation View in three really quick steps.

1. Click the View tab at the top of your Outlook home screen.

2. Check the box that says Show as Conversations. To turn it off instead, uncheck the box.

3. Select the folder you want to apply Conversations view to. 

And you’re done! If you’ve just turned the feature on, you’ll notice little arrows next to emails that have been threaded. Clicking on the arrow reveals all the messages that have been grouped together under that thread.

 

Outlook Web App

1. Open Outlook Web App >> Click on Filter >> Select Show as and select Conversation to enable.

Office 365 (Online Email)

The following instructions will allow you to enable or disable this feature in your Office365 mailbox.

1. Open the Setting Menu using the Gear icon, and View All Outlook Settings
. 

2. In the settings menu, select Mail > Layout > Message Organization. 

Thanks for Reading...

Masud Rana

How to Insert a PDF Object into Microsoft Word

 How to Insert a PDF Object into Microsoft Word

Microsoft Word provides a plethora of features for handling content. One of these unique features is the ability to insert a PDF file directly into Word, and it can be done in only a few steps. Here’s how.

To easily insert a PDF file into your Word document, insert it as an object. If you do this, then the PDF essentially becomes a part of the Word document. That means any changes made to the source PDF file will not be reflected in the embedded file in the Word document unless you link to the source file, which we will explain later.

When you’re ready, open the Word document, and place your cursor where you would like to insert the PDF file. Next, select the “Insert” tab.

Next, click “Object” from the “Text” group.

A small drop-down menu will appear. Select “Object” from the menu.

The “Object” window will now appear. Here, click the “Create From File” tab and then select “Browse.”

Navigate to the location of the PDF, select it, and then click “Insert.”

Displaying the PDF as an icon is good if you don’t want to take up too much space on the page. If you don’t enable any of these options, the PDF will be displayed in its entirety on the Word doc and won’t reflect any new changes made to the source file.

When you’re ready, select “OK.”

The PDF will now be inserted in the Word doc.

Thanks for reading...

Masud Rana

How to access email while it found in IPM_Subtree or Top of Outlook Data File

I’m not sure what is going on, whether people are changing their rules accidently or Outlook/Outlook.com is doing it, but several people needed my help finding missing email and discovered their rules were messed up.

The complaint goes something like this: My email is not in my Inbox. When I search for them, they are found in a folder called IPM_Subtree. If the user has a POP account or has an archive pst, the folder is named Top of Outlook Data File

IPM_Subtree (or Top of Information Store or Top of Outlook Data File) is the top-level folder in the data file, where the Outlook Today home page is normally shown. The messages got there one of two ways: you've somehow dragged them into that folder or have a rule mistakenly moving mail there.

Recovering the email is not difficult; it does not require the use of any 3rd party programs or MFCMAPI (contrary to some information floating around the Internet). Simply disable Outlook Today, select all, then use the Move to command to move them back to the Inbox, then turn Outlook Today back on.

When Outlook Today is off, the top of the mailbox looks like a normal folder:

Before moving the mail back to the Inbox, check your rules and make sure any that are moving mail are moving the messages to the expected folder.

To turn off Outlook Today and move the messages:

1. Right click on the folder in the Navigation pane and choose Properties (or Data File Properties).

2. On the Properties dialog, select the Home page tab
3. Untick ‘Show home page by default for this folder’.

4. Click Ok to close the dialog.
5. Select all the messages (Ctrl+A)
6. Open the Move to common (Ctrl+Shift+V) and select your Inbox.
7. Repeat steps 1 -3, ticking ‘Show home page..’ to re-enable Outlook Today.

Back in the early days of Outlook, many users used that location to store (or hide) messages. While you can still do that, don’t forget where they are or how to access them.

Thanks for Reading...

Masud Rana